BY-LAWS
OF
THE SPRINGFIELD FALCONS BOOSTER CLUB
ARTICLE I
Name
SECTION 1. The Club existing under these by-laws is to be known as the Springfield Falcons Booster Club, Inc.
SECTION 2. The objects of this Club are set forth in the constitution under Article II, Section 1, 2, 3, 4, and 5.
ARTICLE II
Order of Business
SECTION 1. The order of business for the conduct of stated meeting shall be as hereinafter set forth.
ARTICLE III
Membership
SECTION 1. Annual dues as established by the Executive Committee are due and payable on November 1 of each year calendar year. Annual dues for Junior membership as established by the Executive Committee are due and payable on November 30 of each calendar year. Members on active duty shall have their membership dues waived while on active duty, (to include military academy attendees).
SECTION 2. Members whose dues are not paid on November 30 of each calendar year shall be classed as a delinquent member.
SECTION 3. Members whose dues are not paid by December 30 of each calendar year shall be declared no longer a member.
ARTICLE IV
Officers
SECTION 1. The officers of the Club shall be elected by and from, the membership-at-large in the Third Tuesday in May of each election year. Election shall be determined by a majority vote of those members present and voting.
SECTION2. No member shall hold more than one (1) elected office at the same time.
SECTION 3. The officers shall hold office for two (2) years not to exceed two (2) consecutive terms at the same position.
SECTION 4. Any officer who absents himself or herself for from three (3) consecutive meetings, without cause, shall be relieved from his/her duties at the discretion of the President.
SECTION5. Vacancies occurring in these offices between annual meetings shall be filled by the Executive Committee, except that the vacancy occurring in the office of the President. In the event of the inability of the President or the Vice President to function, the Recording Secretary shall call a special meeting of the Executive Committee.
ARTICLE V
Duties of the Officers
SECTION 1. Duties of the officers are as follows:
a. Duties of the President. It shall be the duty of the President to preside at all meetings of the Club, and to have general supervision over the business and affairs of the Club. He/she shall be Chief Executive of the Club, and shall make an annual report covering the activities and business of the Club for the year, and recommendations for the ensuring year, which shall be read at the Annual Meeting. He/she shall perform such other duties as directed by the membership. He/she shall be an ex-officio member of all standing and special committees.
b. Duties of the Vice President. The Vice-President shall assume the duties of the President and/or Treasurer in the absence of, or disability of, or when called upon by the President. The Vice President shall also be the Chairperson of the Nominating Committee and Membership Committee.
c. Duties of the Recording Secretary. The Recording Secretary shall issue written notices of all stated meeting of the Club, shall issue written notice of all special meetings called by the President or the executive committee: shall keep a full and correct record of all proceedings of all meetings. Under the direction of the President, shall act as secretary to the Executive Committee.
d. Duties of the Corresponding Secretary. Under the Direction of the President, shall handle all official correspondence of the Club, shall keep an accurate mailing list of members at all times. Shall send to all members a written copy of the proposed slate of officers at least two (2) weeks prior to the May election meeting. Shall issue a call to Annual Meeting. Shall prepare and send to all members the monthly newsletter.
e. Duties of the Treasurer. The Treasurer of the Club shall have charge of all finances and see that they are safely deposited in a local bank. Shall report finances of the Club; shall keep accurate and complete records of all income, making disbursements only upon approval and vote of the membership. Shall furnish such surety bonding if requested, in such sum as shall be fixed by the Executive Committee. The books of the Treasurer shall be reviewed and a formal accounting given at the first meeting of each fiscal year and transferred to the new Treasurer.
ARTICLE VI
Executive Committee
SECTION 1. The Executive Committee shall meet upon call of the President.
SECTION 2. A special meeting of the Executive Committee shall be called by the Recording Secretary upon written request of five (5) members of said committee.
SECTION 3. The Executive Committee is authorized to expend up twenty-five dollars ($25.00) as an emergency expenditure, provided that action is required within forty-eight (48) hours. Otherwise, the Recording Secretary is required to all a special meeting of the Club to act upon the emergency expenditure.
SECTION 4. Between stated meetings the Executive Committee shall be administrative power.
SECTION 5. The Executive Committee shall, each year, prepare a proposed financial budget to be submitted to the membership at the first stated meeting of the Club following Annual Meeting.
ARTICLE VII
Committees
SECTION 1. The President, at the first stated meeting following the Annual Meeting, shall name the following standing committees:
a. Membership
b. Transportation
c. Ways & Means
d. Sunshine
e. Trophies & Awards
f. Junior Hockey
g. Scholarship
h. Social
i. Broomball
j. Information Technology
SECTION 2. Duties of the Standing Committees:
a. The Membership Committee shall receive membership dues and transmit such monies to the Treasurer. Shall keep an accurate and complete membership record and furnish copies of same to the President, Recording Secretary, Corresponding Secretary and Treasurer. Shall issue membership card upon payment of dues.
b. The Transportation Committee shall arrange for bus service, hotel reservations as needed and secure ticket reservations for games, played by the Springfield Falcons Hockey Team away from home, or any other trip sponsored by the Club when so instructed by the President. Shall supervise actual trip or arrange for someone to supervise the trip in the chairperson’s absence. A written accounting of each said trip shall be submitted to the Club at the next stated meeting following the trip.
c. The Ways and Means Committee shall be responsible for all fund-raising events and projects (i.e., special raffles, selling Club merchandise, etc.).
d. The Sunshine Committee shall acknowledge, with cards, events for the good and welfare of members of the Club, and members of the Springfield Falcons Hockey Association. Shall obtain gifts not to exceed twenty-five dollars ($25.00) shall be sent to acknowledge the passing on of members and members of immediate families of the Club and the Springfield Falcons Hockey Association. Shall obtain gifts not to exceed fifty dollars ($50.00) for birth of children to members of the Springfield Falcons Hockey Club.
e. The Trophy and Awards Committee shall keep statistical records of all individual players of the Springfield Falcons Hockey Club for the following awards. Shall obtain the awards and trophies and arrange with the Springfield Falcons Hockey office for presentation at awards night. Present such awards, along with the President of the Booster Club. The Ross Lowe Memorial Trophy and individual awards.
(1). The Ross Lowe Memorial Trophy is awarded to the Springfield Falcons’ most valuable player by the balloting of members of the Club. The system of voting shall be the same as members of the press and radio balloting for the most valuable player of a league, (i.e., first place receiving three (3) points, second place, two (2) points and third place, one (1) point. Voting once a season with points being totaled for final score to determine the winner. Players shall have played two-thirds (2/3) of the games for the season. Due to two platooning goalkeepers, each goalkeeper must play two-thirds (2/3) of twenty (20) games in each half season. Trophy and Awards Committee to keep a record of games to determine player’s eligibility for vote.
(2). Plaques to be awarded; Players for first professional goal; each hat trick; first professional shutout; 100th goal and every 100th goal thereafter; plus 200th point and every 1000th point thereafter; except in the case of a defenseman who shall be awarded a plaque for every 50th goal and 100th point. Trophy and Awards Committee to record the goals and assists of each player and add to each previous year’s goals and assists record, as published by American Hockey League Year Book annually.
f. The Junior Hockey Committee is charged with the responsibility of liaison between the Club and the junior hockey officials. They shall secure a list of needs of the various junior hockey clubs and report them to the Club. They shall attend sessions of Junior Hockey and the offer of assistance in maintaining order among the junior players.
g. The Scholarship Committee shall receive nominations for Booster Club Scholarships from Hockey Coaches and from members of the Booster Club by March 1 of each year. Any member can nominate a Booster Club member or a member of a Club member’s family for a scholarship.
(1). The number of scholarships to be awarded will be determined by the Executive Committee based on the amount of money available each year. The amount of the scholarship is determined at the Annual Meeting.
(2). All monies raised for the scholarship shall be kept separate from the General Fund and in a suitable bank account. The President and Treasurer shall be empowered to withdraw the funds.
h. The Social Committee shall prepare a social program for the Club and all social functions to include, but not limited to a welcome party at the beginning of the season; an Awards Party, hosting visiting booster clubs during the year, picnics and charity functions as voted by the membership.
i. The Broomball Committee shall establish a broomball team, and conduct activities throughout the year to help defray their expenses. To foster good will between the various booster clubs throughout the season.
j. The Information Technology Committee is responsible for the operation of the web site. The webmaster shall maintain and update the Club site on a regular basis. Shall notify the Executive Committee of any pending charges of the website administration.
SECTION 3. All committee chairpersons/co-chairpersons or their representative will give a briefing at each regular meeting to the Booster Club throughout the year.
a. All monies will be turned over to the Treasurer as soon as received but not later than the next game after receipt, or in the case of functions during the off season, the Chairperson will arrange with the Treasurer to transfer the money within five (5) days of receipt. All checks will be made out to the Springfield Falcons Booster Club (not to an individual) and turned in immediately to the Treasurer to be deposited.
b. All bills/receipts for items purchased, entertainment, transportation, tickets, etc. will be either sent directly to our Post Office; or given directly to the Treasurer. No one is to use their own funds without prior approval of either the Treasurer or the President. No reimbursement will be made without receipts being submitted in a timely manner, this does not mean hold them until the end of the season. Turn them in as soon as possible after you get them. Also remember that all monies collected by you and in your possession is your responsibility until it is turned over to the Treasurer, and any losses while in your possession you will be held responsible for. The Treasurer will give you a receipt for money when you turn it in.
c. A complete written and oral report will be submitted at the next Booster Club meeting following a function to include but not limited to the following
1. Name of individual submitting report.
2. Function held (party/trip/picnic/awards night/dinner for visiting club, etc.)
3. Number of members attending.
4. Number of non-members attending.
5. Number of guests attending.
6. Number of people visiting from other club.
7. Cost per individual, members, non-members and guests.
8. Total monies collected.
9. Total monies turned in.
10. Breakdown on how money was spent.
ARTICLE VIII
Special Committees
SECTION 1. The President shall appoint a nominating committee of three (3) members at the general meeting of the club in March of each election year. The nominating committee shall be responsible to bring in a slate of proposed officers for the next two (2) years, to the general meeting in the month of April each election year. A candidate for office must be a member in good standing and have attended at least twelve (12) meetings during the two (2) consecutive years prior to election and participated in at least two (2) club functions during the same period.
a. The President shall call for further nominations from the floor at the April meeting. Upon proper motion and vote, he shall state nominations closed.
b. The Corresponding Secretary shall send to all members a written copy of the proposed slate of officers at least two (2) weeks prior to the May meeting.
SECTION 2. In order to keep the continuity of the Club, elections for the President, Recording Secretary and Corresponding Secretary shall be held on the even calendar years and election for the Vice President and Treasurer will be held on the odd calendar years.
SECTION 3. The President shall be empowered to appoint special committees when it is necessary.
ARTICLE IX
Notices
SECTION 1. Every member of the Club shall furnish the Corresponding Secretary with his or her correct address for mailing purposes.
SECTION 2. The Corresponding Secretary shall clause notice of the annual meeting to be given in writing at least two (2) week’s prior thereto.
ARTICLE X
Rules of Order
SECTION 1. All proceedings of this Club shall be conducted under and pursuant to Roberts Rules of Order, except herein otherwise provided.
ARTICLE XI
Penalties
SECTION 1. Any member whose conduct is construed to be injurious to the good reputation of the Club shall immediately be placed on suspension.
SECTION 2. A complaint upon a member of the Club, must be given in writing to any officer of the Club, for disciplinary action by the Executive Committee.
SECTION 3. Upon proper notification the member may appear before the Executive Committee for disposition of the charges. In the event of termination of membership, annual dues of said member will not be refunded.
ARTICLE XII
Bad Check Charges
SECTION 1. A $20.00 charge will be levied to any person who gives the Booster Club a check returned for insufficient funds. This charge will be levied at the discretion of the Executive Committee. Any member giving such check will be required in the future to pay be certified check, money order or cash to the Club.